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poof
Your books closed within five business days of month end, or the next month is free. The fine print
deskinboxreconciliationclose

The back office, run by AI · signed by you

The work disappears.

Who are you here as?

Poof runs the back office: the books, the invoices, the cash plan, the month-end close, and for shops the phone and the field. The AI does all of it up to one line: nothing lands until a person has seen it.

An empty pale-green ledger pad under a pool of warm light, one tick mark in the cornerSix pieces of paper on a ledger pad: a crumpled supply-house receipt, a spreadsheet export, a bank statement, a deposit slip, a fuel receipt, and a technician's work order
Gone from the desk. Nothing touched the books yet.

Press the button. Nothing gets written; that is the point.

Step 2 · The inbox

Every entry waits for you, with its reasons.

Approve it, approve part of it, or say why not. Then grant a rule from work you just read, and watch it stop itself the first time you contradict it.

Ferguson Enterprises → Job Materials$1,214.60
Evidence: 5 prior transactions for this merchant, all categorized Job Materials. Bill matched to job #2026-081, Henderson install. Gathered by code, not judged by the model.
HOME DEPOT #4471 → ?$86.12
No history for this merchant. The card is telling you why it is asking instead of guessing.
Categorize as
Ferguson Enterprises → Job Materials, 5 rows$4,318.20
Evidence: same merchant, same agreement in their history. Untick anything you want to look at; the rest goes in one tap. Unticked rows are still here tomorrow.
  • 08/03 · FERGUSON ENT · job #2026-078$612.40
  • 08/09 · FERGUSON ENT · job #2026-081$1,214.60
  • 08/14 · FERGUSON ENT · job #2026-083$388.00
  • 08/21 · FERGUSON ENT · job #2026-085$1,691.20
  • 08/28 · FERGUSON ENT · no job yet$412.00
The Approvals inbox on a phone: a Categorize 2 transactions card from the nightly pipeline with 29 days left, and a Create invoice card proposed by the assistant with 23 hours left, each with Approve, Reject, and Approve all like this
Real screenshot · the founder's books · September 2026The cards above are a demo. This is the inbox itself, on a phone: one card the nightly pipeline raised, one the assistant drafted, both waiting. The line under the first one says computed by Poof, no model involved, because the evidence is gathered by code.

Step 3 · The reconciliation

One figure. It ties or it doesn't.

Statement ending, less the books at period end, less what is still outstanding. The screen reads it from the server; completion stores the same number; the close reads that. There is no second figure.

Statement ending balance · Aug 3148,212.19
Less: books at period end46,072.19
Unexplained difference2,140.00

A first reconciliation lists what was still open from before it, never the opening balance, which both sides already agree on. A row you add during the reconciliation counts even though auto-match never saw it. Cleared rows stay cleared when someone later fixes a memo.

Step 4 · The close

The close is a record, and you are the signature.

Seventeen tasks with due dates. Thirteen tick themselves when the books prove them and cannot be ticked by hand; each open one says why in a sentence. The rest are a person's tick, recorded with who and when. This page has been keeping score since you arrived.

  • Feeds reviewedevidence128 rows in, 128 seen by a person or a ruleday 2
  • Bank reconciledevidenceOperating account: 2,140.00 unexplained. Step 3 fixes this.day 3
  • Draft entries postedevidence0 drafts remainday 3
  • Staged materials relieved to jobsevidence$0 left on the staging accountday 3
  • Customer deposits released on completed jobsevidenceRivera install not complete; $3,000 correctly still heldday 3
  • Accruals postedevidence3 schedules ran on timeday 4
  • A/R reviewedevidence2 invoices past 30 days, both with follow-ups sentday 4
  • A/P reviewedevidenceCash plan covers every bill due through Sep 15day 4
  • Plan visits earnedevidence6 maintenance visits completed, 6 earnedday 4
  • Job costs tiedevidence41 jobs, labor reconciles to payroll within $0.00day 4
  • Categories tiedevidence3 cards waiting in Approvals. Step 2 is where they are.day 4
  • Approvals inbox emptyevidenceAnything still waiting is a decision nobody made.day 4
  • Vendor bills cut offa person's tickWaiting for a personday 5
  • Tie-out cleanevidenceRan clean at the state the books are in now; re-runs if anything movesday 5
  • Narrative revieweda person's tickWaiting for a personday 6
  • Signedthe lockLocking the period is the signature. Status is derived from the books, never typed.day 7
  • Package sentevidenceSends after the signatureday 8

Built by a former controller

The person who wrote this signed closes for a living first.

Real photograph · Austin SempleWindow light, work shirt, no laptop.

Austin Semple, former controller

Three years as an auditor, then seven as a controller for small businesses, then Poof. He closes his own books on it, from a phone, and fixes what that turns up before anyone else sees it.

More about Austin

Every figure on this page is either a demo, marked as one, or a screenshot of the founder's own books. Prices were checked against QuickBooks on 23 Aug 2026.

Run a shop? See a service call go from the phone to the P&L →

What Poof is

The back office, run by AI. Signed by you.

Poof is software that runs the back office for a small business. It keeps the books, sends the invoices, plans the cash, and closes the month — and for service shops it answers the phone, books the job, and carries it out to the truck and back. Every write an AI proposes waits on a card with the evidence it found, and nothing lands until a person has seen it. One plan, every feature, $79 a month.

Run a service shop? Poof for shops adds the phone, the dispatch board, and the technician's field link to the same account.

All 172 featuresPricingPoof vs QuickBooksHow it works

The rest of the back office

Payroll, sales tax, 1099s, the trucks and what's on them. In the same books.

Each one lands as a card with its evidence, like everything else Poof does, and waits for you.

Rules

Approve it twice, and Poof offers to do it for you.

Approve the same change on a few cards and Poof offers a rule. You say yes, you set its ceiling, and a page shows everything it did on its own, with Undo on each change.

See the features

Payroll

Your payroll provider pays them. Poof makes the books and the 941 agree.

Forward your provider’s payroll report and it becomes one entry, matched to the bank withdrawals, with wages accrued into the month they were earned and the 941s, W-2s and state returns tied to the pay runs. You turn it on when you’re ready.

See the features

Sales tax

Sales tax by city, exemptions on file, and a return that ties.

Rates by city on every invoice, exempt customers with their certificates, a report by jurisdiction, and the return you file recorded and matched to its payment, so the close ties it out.

See the features

Assets & loans

The van, its loan and its depreciation, on the books without a spreadsheet.

An asset register with the month’s depreciation approved as one card, loan payments split into principal and interest, and a trade-in (old van out, loan paid off, new van and loan in) as one entry you see before it posts.

See the features

1099s

January’s 1099s, prepared from the year’s payments. W-9s collected by link.

Every contractor’s year against the $2,000 threshold, W-9s filled in online, each contractor’s copy and a summary for your CPA, and a checklist for whoever uploads them to the IRS.

See the features

Truck stock

Count the van from your phone. Poof knows what went on jobs and what went missing.

Each truck is a stock location. Post a count and the parts used on jobs go to those jobs, the rest shows as shrinkage, and the close knows when each van was last counted.

See the features

The five-day close guarantee

Closed within five business days of month end, or the next month is free.

The close is a checklist with due dates, and the books tick most of it off themselves. If yours is not ready to sign by the fifth business day, you do not pay for the month after it.

It starts with your first full month. The guarantee covers the first close after a complete calendar month with your bank and card feeds connected, and every month after that. The partial month you joined in is not covered.

Cleanup is a separate job. Historical books that need rebuilding, migrations from another system, and untangling prior months are scoped with you first and have their own timeline. The guarantee applies once the current month is on Poof.

Ready to sign means ready. Feeds reviewed, the bank reconciled to one figure, and every card in Approvals decided by you or a rule you granted. Cards you leave waiting past day five pause the clock, because a close cannot sign around a decision nobody made.

The remedy is the next month free, applied to your subscription, not a refund. If a late close is our fault two months running, you can cancel with the second month refunded.

Six questions

The ones people ask before they sign in.

All thirty-six are on the FAQ page.

The work disappears. The evidence doesn't.

Thirty days free, then half price for three months. Every feature. Or book a demo and bring your books.

Start free trialBook a demo